Notion AI Meeting Notes Review: A New Era of Automated Meeting Documentation (And How It Stacks Up to Granola)

In the ever-evolving landscape of productivity tools, Notion has unveiled its new AI Meeting Notes feature, promising to revolutionise how teams capture, organize, and share meeting information. As a team that has relied on both Granola and Notion for meeting documentation, we’ve had the unique opportunity to test Notion’s latest offering in real-world scenarios and compare it directly with Granola, one of the most polished AI-powered meeting transcription tools on the market. Here’s our comprehensive review of Notion AI Meeting Notes, with a side-by-side look at how it compares to Granola.

What is Notion AI Meeting Notes?

Notion AI Meeting Notes is a recently launched feature integrated into Notion’s workspace platform, designed to automate meeting documentation through real-time transcription, smart summarisation, and action item extraction. The feature aims to streamline the process of capturing discussions, decisions, and follow-ups, making it easier for teams to stay aligned and productive.

Officially released in early 2025, Notion AI Meeting Notes is now available as part of select Notion plans, with AI functionality included in the Business plan and above. This integration means teams no longer need to pay separately for Notion AI as an add-on, making the upgrade cost-neutral for existing users who previously paid for the AI add-on.

Key Features and Benefits

Notion AI Meeting Notes

Real-time Transcription: Captures conversations as they happen, allowing participants to focus on the discussion rather than note-taking.

Smart Summarisation: Generates concise, actionable summaries of lengthy meetings, highlighting key points and decisions.

Action Item Extraction: Automatically identifies and lists follow-up tasks, making them easy to track and delegate.

Key Points Highlight: Important discussions and decisions are highlighted and categorised for quick reference.

Seamless Notion Integration: The feature is fully embedded within Notion’s clean, intuitive interface, accessible via a simple menu or slash command (/meet), and works on both desktop and mobile.

Security and Privacy: Adheres to industry standards for data encryption and privacy protection, with robust controls for sensitive meeting data.

Pricing: Included in the Business plan and above, which also adds enterprise features like SAML SSO.

Granola

System-Level Audio Capture (macOS): Captures all system audio directly, working with any platform - Zoom, Teams, Meet, Slack, FaceTime, WhatsApp - without the need for meeting bots.

Automatic Meeting Detection: Detects when a call begins and prompts the user to start transcription, reducing friction and ensuring nothing is missed.

Live Transcription & Note-Taking: Real-time transcription during calls, with the ability to take notes and receive AI-generated summaries, decisions, and action items post-meeting.

Customisable Summary Templates: Offers a library of templates for different meeting types, with the option to build your own.

Privacy: Only transcripts are stored; audio is not recorded or saved. Since there’s no bot, meeting participants aren’t notified unless you tell them.

Cross-Platform Sync: Seamless sync between macOS and iOS apps, with auto-upload of mobile recordings.

Integrations: Direct integrations to push meeting summaries to Notion, Hubspot, and Slack, but currently no public API or Zapier integration (though these are in development).

User Experience and Team Feedback

Notion AI Meeting Notes in Practice

Our team’s experience with Notion AI Meeting Notes has been overwhelmingly positive for standard business meetings. The tool’s real-time transcription is impressively accurate, even handling non-standard English and regional accents with surprising reliability. The AI’s ability to generate actionable summaries and extract tasks has significantly reduced the time spent on post-meeting documentation and follow-ups, and replaced some of our existing workflows for this. The seamless integration into Notion’s workspace means there’s no need to juggle multiple tools - everything from recording to summarising to sharing happens in one place.

Notion’s AI also excels at highlighting key points and decisions, making it easy to revisit important moments. The /meet command makes starting a recording intuitive, and the feature works on both desktop and mobile—an important factor for hybrid teams. In our weekly strategy meetings, switching from Granola to Notion’s AI Meeting Notes was effortless, and the cost was neutral due to the consolidation of AI features into our Business plan.

Granola in Practice

Granola remains a standout tool, especially for users who need robust system-level audio capture or who frequently move between platforms. Its automatic meeting detection and frictionless workflow are major strengths, particularly for users who want a “set it and forget it” experience. The customisable templates and high-quality, context-aware summaries are excellent for more specialised or recurring meeting types.

The iOS app is particularly strong for in-person meetings, offering clear speaker detection and high transcription accuracy. However, due to iOS restrictions, it cannot capture audio from mobile meeting apps. The cross-device sync is fast and reliable, and the UI feels native and polished on both macOS and iOS. Battery performance is also impressive, even during long sessions4.

Comparative Analysis: Notion AI Meeting Notes vs. Granola

Where Notion AI Meeting Notes Excels

Native Workspace Integration: For teams already using Notion for documentation, project management, or knowledge sharing, having meeting notes automatically captured and organised within the same workspace is a huge productivity boost.

Actionable Summaries and Task Extraction: The AI’s ability to extract action items and highlight key points directly into Notion databases streamlines follow-up and accountability.

Cost Efficiency: With AI features now included in the Business plan, teams avoid the need for separate subscriptions or add-ons, simplifying billing and access management.

Security: Enterprise-grade controls and SAML SSO support are available at the Business plan tier, making it easier to manage access and compliance.

Ease of Use: The learning curve is minimal for existing Notion users, and the /meet command makes starting a meeting note session quick and intuitive.

Where Granola.ai Stands Out

System-Level Audio Capture: Granola can capture audio from any app on macOS, making it ideal for users who participate in calls across multiple platforms or need to capture audio not routed through a browser.

Automatic Meeting Detection: The app intelligently detects when meetings start, reducing the risk of missing important conversations.

Customisable Templates: Granola offers more flexibility in formatting and structuring meeting summaries, which is valuable for teams with specialized workflows.

Privacy by Default: Since Granola only stores transcripts and not audio, and doesn’t use bots, it offers a unique privacy approach that may appeal to some organizations.

Device Flexibility: The iOS app is optimised for in-person meetings, with responsive controls and lockscreen access.

Limitations and Areas for Improvement

Notion AI Meeting Notes

Technical Jargon and Large Groups: Occasionally struggles with highly technical language or distinguishing multiple speakers in large meetings.

Customisation: Lacks the advanced template customisation found in Granola.

Mobile Limitations: The mobile experience still has room for improvement - recording and transcription stop as soon as the phone locks or the app is backgrounded. In contrast, Granola continues running using iOS’s Live Activities feature, making it more reliable for mobile-first or on-the-go use.

Lack of API Support: Notion’s API leaves a lot to be desired in general, and not surprisingly, the new Meeting Notes block is treated as an “unsupported block type” at launch. That means that if you have Notion integrated into automations with Zapier or other tools, your automation can’t extract or interact with content inside a meeting note block in any way at this point. It’s something I hope they rectify, but I’m not holding my breath.

Granola

No Public API (Yet): Limits automation and custom workflows, though integrations with Notion, Hubspot, and Slack are available.

Mobile Limitations: iOS app cannot capture audio from other meeting apps due to Apple’s restrictions.

Performance on Long Recordings: There can be a slight lag or anxiety about reliability when processing very long meetings on mobile.

Cost: The Business plan is $14/user/month, which may be higher than Notion’s effective AI cost for teams already on Notion Business.

Pricing Comparison

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Pricing Comparison

Notion AI Meeting Notes

Included in the Notion Business plan ($20/user/month), with AI features no longer a separate add-on.

This makes it close to cost-neutral for teams that were already paying for Notion Pro ($10/user/month, billed annually) and previously subscribing to the Notion AI add-on ($8/user/month).

Notion botched the comms a bit on this pricing change, as many users thought they would be forced to upgrade to Business and still pay for the Notion AI add-on, but Notion AI has just been folded into the core Business and Enterprise plans, with a bunch of other new features added.

Granola

$14/user/month for the Business plan (includes unlimited meetings, template sharing, and admin controls)

$18/month for individuals

A free trial is available for up to 25 meetings

Real-World Team Experience: Transitioning from Granola to Notion AI Meeting Notes

Our team’s transition from Granola to Notion AI Meeting Notes has been smooth and, for the most part, positive. The main drivers were cost efficiency (since AI is now bundled into our Notion Business plan), seamless integration with our existing Notion workflows, and the elimination of tool-switching overhead. Summaries and action items generated by Notion AI have been accurate and actionable, and the tool has handled varied accents and less formal English well - an important consideration for our diverse team.

However, for highly technical meetings or sessions with many speakers, Granola’s customisable templates and system-level audio capture still offer an edge. Granola’s privacy model and flexibility remain compelling for users with specific needs around data handling or cross-platform compatibility. And finally, Granola is still far superior for in-person meetings via its iOS app, but I expect Notion to address the issues on mobile quickly.

Final Verdict

Notion AI Meeting Notes is a powerful addition to the Notion platform, offering seamless, accurate, and actionable meeting documentation for teams already invested in the Notion ecosystem. Its strengths lie in integration, ease of use, and cost efficiency, making it an ideal choice for most business teams and project managers.

Granola, meanwhile, remains a top-tier choice for users who need advanced audio capture, customisable summary templates, and integrations with external platforms. For hybrid teams or those with specialised needs, Granola still holds unique advantages.

Bottom line: If your team already lives in Notion, the new AI Meeting Notes feature is likely to meet (and exceed) your needs. For those with more specialised workflows or platform-agnostic requirements, Granola is still worth a close look.

Looking to enhance your business productivity with AI-powered tools? Let our team at work.flowers guide you through the best solutions for your needs.

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